No 44 (Rhodesia) Squadron Association Privacy Policy

No 44 (Rhodesia) Squadron Association (hereafter referred to as ‘the Association’) treats your privacy rights seriously. This privacy policy sets out how we will deal with your personal information.

The Association holds information about its members purely to ensure that the Association can function effectively and members are kept aware of activities and news. The Association does not, and will not, share any of the personal information that it holds with any other organisations, corporate or otherwise. In the unlikely event that we received a request to share information from our membership database, we would not do so without the express permission from members concerned.

Information Held
When you express an interest in becoming a member of the Association you will be asked to provide certain information, including the following:

Name.
Home address.
Email address.
Telephone number.
Dates served on the Squadron.
Active rank or rank on retirement.
Record of purchases of Squadron merchandise.
Subscription preferences.

This information will be collected via membership forms sent by the Secretary, or online via the website ‘Contact Us’ form. New members will be asked for their consent that their data is stored and used by the Association for membership purposes. Consent is required to ensure compliance with new data protection legislation which came into effect on 25 May 2018.

The consent of existing members of the Association is implied from initial registration and there is no additional requirement to grant consent. However, if any existing members wish to withdraw consent, they may do so at any time by contacting the Secretary directly by email, telephone or post. Consent may also be withdrawn by means of the ‘Contact Us’ tab on the Association’s website www.44sqn.com.

How do we use your personal information?

Your personal information may be used for the following purposes:

To provide Association activities and services.
For administration, planning and management of the Association.
To monitor, develop and improve the provision of Association activities.

Should you wish to view the information that the Association holds on you, you can make this request by contacting the Secretary, who will usually respond within 14 days of the request being made.

With whom do we share members’ information?

Normally, personal data is held only for internal use within the Association. If there is ever a need to share your information outside of the Association, we will seek your permission and inform you with whom the information will be shared with and for what purpose.

How long do we keep your personal information?

In most instances personal information will not be stored for longer than 12 months after membership has terminated. The exception to this are instances where there may be legal or regulatory circumstances that require information to be held for longer, pending investigation or resolution. Where this is the case the member will be informed accordingly.

Storage of personal data

Membership information is held on a private database accessed by the Secretary or other committee members as directed. A hardcopy of membership information is sent by post to every Association member in the form of a No 44 (Rhodesia) Squadron Association Handbook. The handbook is updated periodically.

Availability and policy changes

This policy is available in the Association newsletter and on the Association’s website. The policy may change from time to time. If we make any material changes, we will make members aware of this via the newsletter, the website or at General Meetings.

Queries and complaints

If you have any queries about this policy, need it in an alternative format, or have any complaints about our privacy practices, please contact us at:

Email: news44sqn@me.com or
henryhorscroft@btinternet.com
Telephone: 01522 868 653
Website: www.44sqn.com